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Navigating the legal landscapes of e-signatures can be complex. Wilma provides you with a comprehensive guide to understanding the legal status of electronic signatures across various jurisdictions. Our guide focuses on key markets where Wilma operates, offering insights into the legalities and acceptance of e-signatures, ensuring that our clients are well-informed and compliant with regional laws.

e-Signature Guide

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WHAT IS AN e-SIGNATURE?

An electronic signature, commonly referred to as an e-signature, is a digital form of signing documents and agreements. It's a legal way to obtain consent or approval on electronic documents or forms, and it can replace a handwritten signature in virtually any process.

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E-signatures are legally recognized in many countries around the world. Laws like the U.S. Electronic Signatures in Global and National Commerce Act (ESIGN) and the European Union’s eIDAS (electronic IDentification, Authentication and trust Services) regulation ensure their legal validity.

Legality and Recognition

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Simple E-Signatures

These can be as basic as a scanned image of a handwritten signature, a typed name at the end of an email, or a click on an "I accept" button on a website.

Advanced E-Signatures (AES)

These are linked uniquely to the signatory, capable of identifying them and ensuring that any subsequent changes to the document are traceable.

Qualified Electronic Signatures (QES)

These are the most secure type, created using a device specifically for signature creation and based on a qualified certificate. They are equivalent to a handwritten signature.

Types of E-Signatures

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E-signatures are widely used in various sectors for contracts, agreements, employee onboarding documents, sales transactions, and more. They offer the convenience of signing documents digitally without the need for physical presence or paper-based processes.

Usage and Applications

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E-signatures often incorporate security measures such as encryption and digital certificates to prevent fraud and ensure the integrity of the signed document.

Security and Authentication

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The use of e-signatures streamlines business processes, reduces paperwork, saves time, and can contribute to environmental sustainability by reducing the need for paper.

Benefits

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Begin by accessing Wilma’s user-friendly platform. Here, you can upload the document that needs to be signed or choose from a library of customizable templates suitable for various business needs.

01 - Initiate the Process

Once uploaded or selected, you can edit the document as needed. This may include adding text fields, checkboxes, or other relevant data inputs.

02 - Prepare the Document

Specify who needs to sign the document. You can add multiple signatories if the document requires several signatures.

03 - Designate Signatories

If there are multiple signatories, you can determine the order in which they should sign.

04 - Set Signing Order

With everything in place, send the document directly from Wilma’s platform to the signatories’ email addresses or via other delivery methods available on the platform.

05 - Send for Signing

HOW TO SIGN WITH WILMA

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For added security, signatories can receive a unique code via SMS and/or email, which they will use to verify their identity before signing.​​

SMS & Email Verification

In regions where electronic IDs are used, signatories can sign the document using their verified electronic identity, ensuring high security and authenticity.​

Electronic ID

Handwritten Signatures on Devices

For a more traditional approach, signatories can use their finger or a stylus to draw their signature on a touchscreen device.

Handwritten Signatures

SIGNING METHODS

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VERIFICATION AND SEALING

Once the document is signed, Wilma’s system automatically verifies the signature. This verification process checks the integrity of the signature and ensures it hasn’t been tampered with.

Signature Verification

Along with signature verification, Wilma also ensures that the document content remains unchanged post-signing.

Document Integrity

After the signing is complete, all parties receive a notification. The signed document is then accessible for download or can be stored securely on Wilma’s platform.

Notification and Access

Wilma maintains a comprehensive audit trail for each document, detailing who signed it, when it was signed, and the IP addresses involved in the signing process.

Audit Trail

The signed document is securely archived in Wilma’s system, where it can be accessed by authorized users at any time.

Secure Archiving

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Accelerate Deal Closures

With Wilma’s e-signatures, sales teams can expedite the contract signing process, reducing the time from proposal to closure.

Enhance Customer Experience

Provide a smooth and professional signing experience to clients, improving satisfaction and trust.

Real-Time Updates

Stay informed with instant notifications when a contract is viewed or signed, enabling timely follow-ups.

Sales Department

Efficient Onboarding

Simplify the employee onboarding process with digital signatures for employment contracts, benefit forms, and other HR documents.

Policy Updates and Compliance

Easily disseminate and receive acknowledgments for updated company policies and compliance documents.

Remote Hiring Enablement

Facilitate remote hiring processes by allowing new hires to sign documents digitally from anywhere.

Human Resources

Streamlined Vendor Management

Use e-signatures to quickly execute purchase orders, vendor contracts, and service agreements.

Audit Trail for Compliance

Maintain a clear record of all signed procurement documents, essential for audit trails and compliance.

Reduce Administrative Overhead

Minimize paperwork and administrative tasks, allowing the procurement team to focus on strategic sourcing and vendor relations.

Procurement

Secure Document Processing

Enhanced security features ensure the confidentiality and integrity of legal documents.

Compliance with Legal Standards

Ensure all contracts and legal documents meet necessary legal standards and regulations.

Efficient Document Management

Manage legal contracts and agreements more efficiently, reducing the turnaround time for reviews and approvals.

Legal Department

DEPARTMENT-SPECIFIC BENEFITS

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E-Signature Legality in Sweden

Delve into the specifics of how Sweden recognizes and regulates electronic signatures. Our guide demystifies the legal standing of e-signatures in Swedish law, providing clarity and confidence for users operating within this jurisdiction. Explore Swedish E-Signature Legality here.

E-Signature Framework in Turkey

Gain valuable insights into Turkey's legal framework for electronic signatures. We break down the complexities and nuances of Turkish e-signature laws, aiding businesses in understanding how to effectively leverage e-signatures in this market. Discover E-Signature Legalities in Turkey here.

E-Signature Laws in the USA

Understanding U.S. E-Signature Legalities: Familiarize yourself with the legalities of electronic signatures in the United States. Our guide covers the essentials of U.S. e-signature laws, including the Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA), providing a comprehensive overview for businesses operating stateside. Learn About U.S. E-Signature Laws here.

For more detailed information on e-signature legality in these or other jurisdictions, please contact us.

eSIGNATURE LEGALITY GUIDE

Wilma’s Trust Center is dedicated to maintaining transparency and excellence in data privacy and protection. Our approach is continuously evolving to address new challenges and adhere to the highest standards of data security and compliance.

For further details or specific inquiries, please contact our privacy team.

CONTACT US

Universal Accessibility

Sign documents from any device - desktop, tablet, or smartphone. Wilma's platform ensures that you are never more than a tap away from sealing your deals, regardless of your location.

Instant Signing Feature

Expedite your document processing with our Instant Signing capability. This feature is perfect for businesses that require swift action and turnaround.

 

Bulk Send Functionality

With Wilma, you can send out multiple documents simultaneously using our user-friendly bulk mailing feature, saving time and increasing efficiency.

Customizable Templates

Streamline your document preparation with Wilma's customizable templates. These templates are designed to standardize your processes while allowing room for personalization.

Automated Reminders

Stay on top of your signing processes with Wilma's automated reminders, ensuring you never miss a deadline.

Personalized Branding Options

Enhance your professional image with Wilma's personalized branding options. Customize your documents with your company's logo, colors, and messaging to maintain brand consistency.

Legal Binding

Rest assured with e-signatures that are as legally binding and enforceable in court as traditional hand-signed ones.

Diverse Authentication Methods

Choose from a range of authentication methods including electronic IDs, email, or SMS authentication to meet your regional and legal requirements.

Unmatched Security Compliance

Wilma adheres to the highest industry standards of security and compliance, including GDPR, eIDAS, and UETA/ESIGN regulations, safeguarding your documents at every step.

WHAT SETS WILMA'S e-SIGNATURE APART

Effortless Signing Experience

Our mobile-optimized platform and intuitive interface make signing documents an effortless experience.

Cost Efficiency

Reduce overheads significantly by transitioning to a digital process, eliminating the need for physical document handling.

Enhanced Brand Presence

Maintain and reinforce your brand identity throughout the signing experience.

Assured Compliance

Stay compliant with international standards and regulations, offering peace of mind to you and your signers.

WHY CHOOSE WILMA

Ready to take your business to the next level?

Begin your journey towards intelligent business solutions. Contact us now for a personalized demo, and let Wilma transform your operation.

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