top of page
Faint Glow

Our approach to data governance is built on a foundation of global standards, expert oversight, and robust security measures. We are dedicated to ensuring the highest level of data protection and compliance, aligning with international regulations and best practices. Here's an overview of the key pillars of our data governance framework:

Global Certifications and Standards

Adherence to International Standards: Wilma proudly upholds ISO 27001 certification, demonstrating our commitment to maintaining globally recognized information security management standards.

Specialized Expertise

Dedicated Professional Teams: Our teams, comprising specialists in privacy, information security, physical security, internal auditing, compliance, and supplier risk management, work tirelessly to uphold and advance our security and privacy protocols.

 

Data Privacy and Security Assurances

Solidifying Trust through Customer Contracts: We embed comprehensive data privacy and security assurances in our customer contracts, ensuring transparency and reliability in every engagement.

Compliance with Industry Regulations

Broad-Spectrum Regulatory Integration: Our compliance framework is meticulously designed to integrate key industry regulations, including 21 CFR Part 11 for electronic records and signatures, EU’s Annex 11 for computerized systems, and the Health Insurance Portability and Accountability Act (HIPAA), ensuring we meet diverse regulatory requirements.

Advanced Data Backup and Storage

Rigorous Data Management Protocols: To safeguard client data, Wilma employs stringent logging and backup protocols. Our system and authentication logs are meticulously maintained for 90 days, with critical backups stored off-site to enhance security. Regular, secure backup processes are implemented, ensuring that data is not only safe but also readily recoverable, housed within highly secure data centers.

Wilma's data governance framework is more than just a set of policies—it's a reflection of our unwavering dedication to protecting our clients' data with the utmost integrity and professionalism. Our comprehensive approach ensures that every aspect of data handling, from privacy to compliance, is managed with precision and care.

For further information on how we manage and protect your data, or to discuss our data governance framework, please contact us.

DATA GOVERNANCE: OUR COMMITMENT TO EXELLENCE AND SECURITY

At Wilma, we are dedicated to upholding the highest standards of information security and privacy, anchored in our commitment to ISO 27001, GDPR compliance, and utilizing a framework influenced by the NIST cybersecurity guidelines. Our Information Security Management System is comprised of a suite of internal policies, procedures, and guidelines specifically tailored to meet the unique challenges and needs of AI-powered legal assistance and eSignature services. Below is an overview of key policies that form the backbone of our approach to ensuring the security and privacy of our clients’ data.

Key Policies in Our Information Security Management System

AI Ethics and Data Use Policy: Our commitment to the ethical use of AI, ensuring responsible and secure handling of data used by our AI models.

Change and Innovation Management Policy: Guiding how we implement new technologies and updates, balancing innovation with security.

Data Lifecycle Management Policy: Outlining the protocols for managing data throughout its lifecycle, from creation to disposal.

Information Security Risk Assessment Policy: A comprehensive strategy for identifying, assessing, and mitigating security risks.

Incident Response and Management Policy: Procedures for promptly and effectively responding to security incidents.

Business Resilience and Continuity Policy: Ensuring continuous operation and resilience in the face of disruptions.

Third-Party and Supplier Security Policy: Managing risks associated with external vendors and service providers.

Secure Software Development Lifecycle Policy: Integrating security into every stage of our software development process.

Workplace Security and Remote Working Policy: Standards for maintaining security in varied working environments, including remote settings.

Commitment to Continuous Improvement

Our Information Security Management System is not static; it evolves with the changing landscape of cybersecurity threats and technological advancements. We conduct regular reviews and updates to our policies, ensuring they remain effective and relevant.

Proactive and Collaborative Approach to Security

We believe in a proactive approach to information security, involving not just our internal teams but also our clients and partners. Collaboration and transparency are key to our strategy, ensuring that all stakeholders are informed and engaged in maintaining the highest security standards.

For detailed information on any of our policies or to discuss how we can support your specific security needs, please contact us.

OUR INFORMATION SECURITY POLICIES

Welcome to the Wilma Legal Center, where we offer comprehensive resources to support legal considerations related to our suite of services. This center provides detailed information on how we protect customer assets, insights into eSignature laws worldwide, terms and agreements specific to our services, and much more.

Legal

Navigating the legal landscapes of e-signatures can be complex. Wilma provides you with a comprehensive guide to understanding the legal status of electronic signatures across various jurisdictions. Our guide focuses on key markets where Wilma operates, offering insights into the legalities and acceptance of e-signatures, ensuring that our clients are well-informed and compliant with regional laws.

E-Signature Legality in Sweden

Delve into the specifics of how Sweden recognizes and regulates electronic signatures. Our guide demystifies the legal standing of e-signatures in Swedish law, providing clarity and confidence for users operating within this jurisdiction. Explore Swedish E-Signature Legality here.

E-Signature Framework in Turkey

Gain valuable insights into Turkey's legal framework for electronic signatures. We break down the complexities and nuances of Turkish e-signature laws, aiding businesses in understanding how to effectively leverage e-signatures in this market. Discover E-Signature Legalities in Turkey here.

E-Signature Laws in the USA

Understanding U.S. E-Signature Legalities: Familiarize yourself with the legalities of electronic signatures in the United States. Our guide covers the essentials of U.S. e-signature laws, including the Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA), providing a comprehensive overview for businesses operating stateside. Learn About U.S. E-Signature Laws here.

For more detailed information on e-signature legality in these or other jurisdictions, please contact us.

eSIGNATURE LEGALITY GUIDE

Privacy Policy

How We Protect Your Personal Information: Gain insights into our privacy practices and how we safeguard your data. Read details here.

Terms and Conditions

Terms of Service for Wilma Users: Familiarize yourself with the conditions that apply when you use Wilma's services. View the terms here.

Intellectual Property

Safeguarding Intellectual Property Rights: Learn about our commitment to protecting intellectual property and our approach to IP management. Find out more here.

EXPLORE WILMA'S KEY POLICIES

Our ISO 27001 certification is a testament to our commitment to international information security standards. Aligned with ISO 27001 and the NIST framework, Wilma has a suite of internal policies forming our Information Security Management System. These policies, ranging from risk management to secure development, govern our approach to maintaining the highest security and privacy standards. Our robust security framework is supported by comprehensive internal policies, including:

  • Information Security Policy

  • Acceptable Use Policy

  • Change Management Policy

  • Decommissioning and Destruction Policy

  • Information Security Risk Management Policy

  • Information Security Incident Management Procedure

  • Business Continuity and Disaster Recovery Policy

  • Supplier Security Policy

  • Secure Development Policy

  • Workplace Policy

INTERNAL POLICIES FOR COMPREHENSIVE SECURITY

For more information or specific legal inquiries about Wilma's services, please contact us.

CONTACT US

Ready to take your business to the next level?

Begin your journey towards intelligent business solutions. Contact us now for a personalized demo, and let Wilma transform your operation.

bottom of page